Once you have been accepted to participate in a short-term experience, it’s time to prepare for your experience to start!
For students participating in-person please read every step carefully.
For students participating virtually some of the steps below will not apply.
Work your way through the Global Experiences Team Pre-departure Essentials Checklist to help you prepare.
Below you'll also find some tips to help you make the most of your experience while ensuring you keep safe and healthy while overseas.
Important Travel Advice
Students planning international travel should regularly monitor DFAT Smartraveller and the UQ Latest Travel Updates website.
UQ strongly recommends that students do not travel to, or transit through, locations rated “Do not travel” or “Reconsider your need to travel”, due to security risks, disruption and insurance limitations.
Where a destination remains approved, but a student chooses to transit via such locations against advice, UQ support and insurance apply only to the approved experience and destination, not to the student’s travel routing.
Students are responsible for reviewing flight routes and keeping their travel details up to date.
1. Pre-departure Briefing
Before you leave for your short-term study experience, you must attend a compulsory pre-departure briefing.
Pre-departure Briefing for Winter 26 Experiences
Date: 3 June 2026
Time: 10:00am - 12:00pm
Location: Room 220, Building 27A (UQ Centre), St Lucia Campus
Register here!
Lock it in your calendar early!
The briefing will include information on:
- enrolment
- insurance
- health and safety while overseas
- credit transfer
- culture shock
- returning home
Green Book: Tips and Resources for Sustainable Learning Abroad