Applying for exchange

So you've done your planning and you're ready to apply?

Before you start the application process make sure you have confirmed that you are eligible and know where you want to go.

If you are having difficulty at any stage of the application process, please contact a UQ Abroad Adviser for help. Do not contact your host institution directly as all enquiries must be made through UQ Abroad until you are formally accepted

1. Prepare your study plan

Read the steps below before submitting your study plan (download PDF) for your first preference host university.

Students from Engineering, Architecture and Information Technology (EAIT) must prepare their study plan in consultation with an EAIT Academic Adviser.

1. Complete a progression check / program planner

Progression checks / program planners identify which courses you have remaining in your UQ program. It is recommended you complete this step to identify the courses you can take on exchange. You can check the course requirements of your program and may be able to request a progression check from your faculty.

Students in the Business, Economics and Law (BEL) Faculty and the Humanities, Arts and Social Sciences (HASS) Faculty must submit a progression check with their student exchange application to UQ Abroad.

  • Business, Economics and Law Faculty (BEL): Progression Checks
    1. Select your program
    2. Download the progression check form or contact your faculty if the appropriate form is not available.
  • Humanities, Arts and Social Sciences (HASS): Program Advice and Planners
    1. Select your program
    2. Select 'Plan your Exchange Experience'
    3. Download the exchange planner
  • Engineering, Architecture and IT (EAIT) Faculty: Contact faculty
  • Science Faculty: Contact faculty
  • Health and Behavioural Sciences (HaBS) Faculty: Contact faculty
  • Faculty of Medicine: Contact faculty

We recommend saving your electives for exchange. Elective courses are more likely to be approved by your UQ faculty and provide the most flexibility when enrolling in courses at your host university.

Going on exchange in your final semester may delay your graduation date. 

2. Find host university courses

Search the Credit Precedent Database to find courses offered by your preferred host university that have been previously assessed for credit at UQ. The database should be used as a general guide only. If courses do not appear in the database, search the course catalogue on each host university page 

On each host university page, you can find a link to their course catalogue under the 'Academic matters' tab. To find courses that will meet the requirements of your UQ program, look for courses with profiles and titles similar to your UQ courses.

Where to find the course catalogue

Selecting courses

Ensure selected courses are offered in the semester that you are planning to go on exchange. 

While the number of courses you need to take will vary from university to university, you are expected to study the equivalent of a standard full-time load at UQ (8 units a semester). Contact UQ Abroad if you wish to take a reduced study load (equivalent to 6 UQ units). 

On your study plan, list twice the number of host university courses needed for a full-time load. This serves as an alternative list of courses if some of your chosen courses are unavailable. 

3. Upload course profiles

You will need to upload host university course profiles as part of the online UQ application for courses not listed on the Credit Precedent Database. If the courses are listed on the Credit Precedent Database you only need to list their database ID number. 

Course profiles must include:

  • aims and objectives of the course,
  • number of contact hours per week,
  • reference material,
  • assessment, and
  • credit value.

Course profiles should remain in their original format as much as possible. If you need to amend the information, include a reference to where you found this information on the host university website.