Application to, and participation in, one of The University of Queensland’s Internships and Global Experiences is subject to the following terms and conditions: 

  1. Although UQ may accept you to participate in an experience, officials at the Host Organisation will make the final decision regarding the outcome of your Application. 

  1. The period of the experience is outlined in the application. You cannot extend your experience at the Host Organisation once your Application has been accepted by UQ. 

  1. UQ will disclose relevant personal and academic information that you have provided with the Host Organisation for the purpose of assessing your application for an experience and, where your application is successful, managing and administering your experience. This information may be subject to the privacy provisions of the host country. 

UQ-specific Requirements 
  1. You are responsible for ensuring that your contact details on MySI-net are accurate. 

  1. You are responsible for checking your UQ email account regularly, as all communication from UQ will be sent to this email address only. If you wish to use an alternative email, you must arrange for your student email to be forwarded to that account. This can be set up through UQ Connect at the following website: UQ Student Email Redirection Options

  1. If your experience impacts on the start of the following UQ semester, you are responsible for catching up on any missed course content and assignments, informing the relevant academics of your absence, and enrolling in UQ courses before the appropriate deadlines. 

University Representation and Conduct 
  1. While preparing for and undertaking your experience, you are a representative of The University of Queensland and must at all times abide by the UQ Student Charter and all other UQ policies. 

  1. Throughout your experience, you must abide by the standards, policies and regulations of any Host Organisation forming a part of this experience. If you fail to meet or abide by the relevant standards, policies or rules of the Host Organisation, or otherwise cause concern, the Host Organisation may notify UQ of your behaviour. 

Sponsored Students/Students in Receipt of Foreign Scholarships 
  1. You are responsible for confirming with your sponsor, International Scholarships, and/or UQ Scholarships whether you are eligible to participate in an experience, and how this may impact your sponsored status. 

International Students (does not apply to Australian Citizens or Permanent Residents)
  1. You are responsible for researching the impact that your participation in an experience may have on your current and future visa status in Australia, including the timelines for completing your study. 

  1. You are responsible for registering with your own government’s Foreign Affairs registration system so that your government will be able to contact you in the event of an emergency. 

  1. You are responsible for researching and understanding the full financial implications involved in your experience and agree to pay all required fees in full by the published deadlines to the appropriate recipients. 

Travel Arrangements (Global & Domestic Experiences Only) 
  1. You must not finalise travel (purchase flights in full, pay for accommodation in full etc.) until: 

  • You have received your approval from UQ 
  • Any course equivalency requests have been approved by your Faculty  
  • You have received an official acceptance letter from the Host Organisation AND 
  • You have obtained your student visa or other entry permit (if required). 
  1. You are responsible for managing your own accommodation, transport, passport and visas for your experience. 

  1. You are responsible for complying with all entry requirements of the host country and any other country/countries you are transiting through. 

Insurance Coverage (Global & Domestic Experiences Only) 

  1. All UQ approved travel must be registered with International SOS, this includes domestic and international. Please refer to the ISOS User Guide to ensure your travel is registered and updated.   

  1. You understand that UQ Insurance will only cover you for the country in which your experience takes place. 

  1. You must ensure that you have any health and travel insurance coverage required by the Host Organisation. 

  1. The UQ travel insurance policy will still not respond to any claims for travel cancellation and disruption expenses relating to or resulting from COVID-19, such as COVID-related border closures, lockdowns, flight cancellations or disinclination to travel. However cover may be available (subject to full policy terms, conditions, limitations and exclusions) for cancellation and disruption expenses in specific, limited unforeseen circumstances outside of the control of UQ/the traveller, where travellers are directly affected by a COVID-19 diagnosis or quarantine directive.

  1. You must exercise due diligence in planning and undertaking approved UQ travel. Failure to exercise due diligence could mean that insurance cover is not available for medical expenses incurred as a result. For more information refer to UQ Travel FAQs.  

Safety and Security (Global & Domestic Experiences Only) 
  1. You are responsible for your own safety and security while travelling to undertake your experience. 

  1. You must check the Department of Foreign Affairs and Trade website and the COVID-19 Restriction Checker regularly to check travel and other restrictions before booking any travel. UQ will not advise you of any changes in the travel restrictions and COVID-19 restrictions.

  1. UQ will not support participation in an experience in any location that is subject to UQ travel restrictions or allocated a Smartraveller status of ‘reconsider your need to travel’ or higher. You may incur financial losses if this status changes between you making an Application and completing your experience. 

Last updated 24 March 2022