UQ's Internships: Terms and Conditions

Application to, and participation in, one of The University of Queensland’s Internships is subject to the following terms and conditions:

Internships facilitated through Student Enrichment and Success (SES) are governed by UQ’s Work Integrated Learning and Work Experience Policy.
Although UQ may accept you to participate in an internship, the final decision regarding the outcome of your application rests with the Host Organisation.
The period of the internship is specified in your application. Once your internship has been approved by UQ, any extension of the internship at the Host Organisation is not permitted unless prior approval is granted by UQ.
Relevant personal and academic information that you have provided to UQ may be disclosed to the Host Organisation for the purpose of assessing your application for an internship and, where your application is successful, managing and administering your internship. This information may be subject to the privacy provisions of the host country.

You are responsible for ensuring that your contact details on MySI-net are accurate.
You are responsible for checking your UQ email account regularly, as all communication from UQ will be sent to this email address only. If you wish to use an alternative email, you must arrange for your student email to be forwarded to that account. This can be set up through UQ Connect at the following website: UQ Student Email Redirection Options.
If your internship impacts the start of the following UQ semester, you are responsible for catching up on any missed course content and assignments, informing the relevant academics of your absence, and enrolling in UQ courses before the appropriate deadlines.

While preparing for and undertaking your internship, you are a representative of The University of Queensland and must at all times abide by the UQ Student Code of Conduct and all other UQ policies.
Throughout your internship, you must abide by the standards, policies and regulations of the Organisation forming a part of this internship. If you fail to meet or abide by the relevant standards, policies or rules of the Host Organisation, or otherwise cause concern, the Host Organisation may notify UQ of your behaviour and request to terminate the internship.

You are responsible for researching the impact that your participation in an internship may have on your current and future visa status in Australia, including the timelines for completing your study.
You are responsible for registering with your own government’s Foreign Affairs registration system so that your government will be able to contact you in the event of an emergency.

You are responsible for researching and understanding the full financial implications involved in your internship and agree to pay all required fees in full by the published deadlines to the appropriate organisation.

You are advised not to finalise travel (purchase flights in full, pay for accommodation in full, etc.) until:

You have received your approval from UQ
Any course equivalency requests have been approved by your Faculty
You have received an official acceptance letter from the Host Organisation AND
You have obtained your entry visa/permit (if required), including but not limited to ETA, travel visa, training visa, etc.

You are responsible for managing your own accommodation, transport, passport and visas for your internship.
You are responsible for complying with all entry requirements of the host country and any other country/countries you are transiting through.

All UQ approved travel must be registered with International SOS, this includes domestic and international. Please refer to the ISOS User Guide to ensure your travel is registered and updated.
You understand that UQ Insurance will only cover you for the country in which your internship takes place.
You must ensure that you have any health and travel insurance coverage required by the Host Organisation.
The UQ travel insurance policy will still not respond to any claims for travel cancellation and disruption expenses relating to or resulting from COVID-19, such as COVID-related border closures, lockdowns, flight cancellations or disinclination to travel. However, cover may be available (subject to full policy terms, conditions, limitations and exclusions) for cancellation and disruption expenses in specific, limited unforeseen circumstances outside of the control of UQ/the traveller, where travellers are directly affected by a COVID-19 diagnosis or quarantine directive.
You must exercise due diligence in planning and undertaking approved UQ travel. Failure to exercise due diligence could mean that insurance cover is not available for medical expenses incurred as a result. For more information, please refer to UQ Travel FAQs.

You are responsible for your own safety and security while travelling to undertake your internship.
You must visit the Department of Foreign Affairs and Trade website and the Australian Government's travel health advice regularly to check travel and other restrictions before booking any travel. UQ will not advise you of any changes in the travel restrictions or travel health advice.
UQ will not support participation in an internship in any location that is subject to UQ travel restrictions or allocated a Smartraveller status of ‘reconsider your need to travel’ or higher. You may incur financial losses if this status changes between you making an application and completing your internship.

You are responsible for seeking and obtaining Faculty approval if you intend to count your internship towards course credit, and for obtaining approval from your Faculty for any changes that may occur.
You are responsible for ensuring that you are correctly enrolled at UQ (on MySI-net) to receive credit towards your UQ degree for any internship you are undertaking.
You will be charged tuition fees commensurate with the number of units in which you are enrolled at UQ while undertaking the credit-bearing internship. You understand that you are required to pay for the units in which you are enrolled at UQ (according to your fee status). Information regarding tuition fees and student contributions while on an internship is available here.